NHCA Call for Papers & Policy Agreements

Commercialism Policy Agreement: NHCA programs (including posters, platform presentations, luncheon, keynote speaker and forum panels) are noncommercial opportunities for professional education. Specific product endorsements are prohibited. The NHCA programs may not be used for direct promotion of a presenter’s products, services, or monetary self-interest. For research based presentations, the focus of the presentation must be on the performance outcomes rather than on the particular products or services involved, although it is recognized that to accurately describe the research the presenter’s or author’s employment affiliation, use of that affiliation’s logo in a non-prominent manner, or brief acknowledgment of research sponsors. Commercial logos are limited to title and acknowledgements slides only.

Presentation Materials: Presentation materials include (but are not limited to) slides, posters, handouts, and other related materials used for presentations at the annual Conference. Presentation materials shall be electronically submitted for workshops, platform presentations, and posters during the two-week period prior to Conference. For those presentation materials that are difficult to submit electronically, such as product samples, folders or packets that are handed out to attendees, presenters have the option of physically submitting them to the Program Task Force at the Conference. All presentation materials will be placed in the NHCA Conference Archives. The Archives will be managed by IMI. Materials in the Archives will be accessible to members of the Executive Council, the Program Task Force, and an ad-hoc Committee for Ethical Practice (if such is formed) only in the event that 1) a formal (i.e., written) complaint is received by the Executive Council or Program Task Force, or 2) written feedback on the conference evaluation forms signals a possible violation of our disparagement or non-commercialism policies. Only the materials related to the complaint will be accessed. Archived materials will be destroyed two years after the presentation, provided no complaint has been received. Following the Conference, archived electronic presentation materials for platform presentations and breakout sessions will be posted in the Members Only section of the NHCA Website. Presenters may submit to NHCA a "cleaned-up” version of their slides or presentation materials if they wish to have that version posted instead. Presenters who have difficulty obtaining permissions to have their presentation materials posted will have their contact information posted, and the option to submit a written summary of their work to accompany their contact information.

Session Specific Distinctions
General Session Presentations: Slides shall be electronically submitted to the NHCA Program Task Force within two weeks of the Conference to be archived and uploaded to conference computers for presentation to the Conference attendees. Presenters whose employers or funding agencies do not allow presentations to be loaded onto a conference computer must load their slides onto an NHCA memory stick prior to the presentation to be archived. A copy of any physical materials shall be submitted.

Break-out Presentations: Slides shall be electronically submitted to the NHCA Program Task Force within two weeks of the Conference to be archived and uploaded to conference computers for presentation to the Conference attendees. Presenters whose employers or funding agencies do not allow presentations to be loaded onto a computer must load their slides onto an NHCA memory stick prior to the presentation. A copy of any physical materials shall be submitted. When member computers are used to lead break-out sessions, presentations that have not been electronically submitted will be provided to the NHCA Program Task Force on a memory stick. Presentations will not be saved to member computers unless explicitly requested by the presenter.

Workshops: Slides will be electronically submitted to the NHCA Program Task Force within two weeks of the Conference to be archived. Workshop presenters will organize the Workshops in accordance with the NHCA Workshop Time Schedule and provide a computer pre-loaded with their Workshop slides. Workshop presenters have the option to make their slides (and any supporting materials) available upon request to workshop attendees. A copy of any physical materials shall also be submitted.

Posters: Posters shall be electronically submitted to the NHCA Program Task Force within two weeks of the Conference to be archived prior to presentation to Conference attendees. Poster Presenters are responsible for arranging to have their poster printed and hung at the NHCA Conference prior to Thursday at 5pm. Posters should be 36in x48in.  NHCA will provide poster boards to display posters at the conference.  A copy of any physical materials shall be submitted.

Important Note: If a presenter fails to comply with all aspects of the presenter agreement/presenter policy, he/she may not be allowed to present at the NHCA Conference. If a presenter is unable to comply due to employer restrictions or some other issue, he/she must notify the Program Task Force in advance so that an acceptable accommodation can be worked out prior to the conference.

Policy Agreement: In agreeing to make this presentation at NHCA, I hereby certify that my slides, my oral comments, and/or my demonstrations will in no way disparage another individual, organization, or company. Comparison of products or services will be limited to graphs or other similar displays of empirical data, and conclusions will be limited to those data. I hereby understand and agree that if I violate this policy, I will be subject to NHCA sanctions that are the choice of and imposed by the NHCA Ethical Practice Task Force, including but not limited to suspension from making future presentations at NHCA.

Permission Agreement: With your permission, conference presentations will be posted on the NHCA website, in the Members Only section, as they were presented at the conference.