NHCA
Call for Papers & Policy Agreements
Commercialism Policy Agreement: NHCA programs (including posters,
platform presentations, luncheon, keynote speaker and forum panels) are
noncommercial opportunities for professional education. Specific product
endorsements are prohibited. The NHCA programs may not be used for direct
promotion of a presenter’s products, services, or monetary self-interest. For
research based presentations, the focus of the presentation must be on the
performance outcomes rather than on the particular products or services
involved, although it is recognized that to accurately describe the research
the presenter’s or author’s employment affiliation, use of that affiliation’s
logo in a non-prominent manner, or brief acknowledgment of research sponsors.
Commercial logos are limited to title and acknowledgements slides only.
Presentation Materials: Presentation
materials include (but are not limited to) slides, posters, handouts, and other
related materials used for presentations at the annual Conference. Presentation
materials shall be electronically submitted for workshops, platform
presentations, and posters during the two-week period prior to Conference. For
those presentation materials that are difficult to submit electronically, such
as product samples, folders or packets that are handed out to attendees,
presenters have the option of physically submitting them to the Program Task
Force at the Conference. All presentation materials will be placed in the NHCA
Conference Archives. The Archives will be managed by IMI. Materials in the
Archives will be accessible to members of the Executive Council, the Program
Task Force, and an ad-hoc Committee for Ethical Practice (if such is formed)
only in the event that 1) a formal (i.e., written) complaint is received by the
Executive Council or Program Task Force, or 2) written feedback on the
conference evaluation forms signals a possible violation of our disparagement
or non-commercialism policies. Only the materials related to the complaint will
be accessed. Archived materials will be destroyed two years after the
presentation, provided no complaint has been received. Following the
Conference, archived electronic presentation materials for platform
presentations and breakout sessions will be posted in the Members Only section
of the NHCA Website. Presenters may submit to NHCA a "cleaned-up” version
of their slides or presentation materials if they wish to have that version
posted instead. Presenters who have difficulty obtaining permissions to have
their presentation materials posted will have their contact information posted,
and the option to submit a written summary of their work to accompany their
contact information.
Session Specific Distinctions
General Session Presentations: Slides shall be electronically
submitted to the NHCA Program Task Force within two weeks of the Conference to
be archived and uploaded to conference computers for presentation to the
Conference attendees. Presenters whose employers or funding agencies do not
allow presentations to be loaded onto a conference computer must load their
slides onto an NHCA memory stick prior to the presentation to be archived. A
copy of any physical materials shall be submitted.
Break-out Presentations: Slides shall
be electronically submitted to the NHCA Program Task Force within two weeks of
the Conference to be archived and uploaded to conference computers for
presentation to the Conference attendees. Presenters whose employers or funding
agencies do not allow presentations to be loaded onto a computer must load
their slides onto an NHCA memory stick prior to the presentation. A copy of any
physical materials shall be submitted. When member computers are used to lead
break-out sessions, presentations that have not been electronically submitted
will be provided to the NHCA Program Task Force on a memory stick.
Presentations will not be saved to member computers unless explicitly requested
by the presenter.
Workshops: Slides will be electronically
submitted to the NHCA Program Task Force within two weeks of the Conference to
be archived. Workshop presenters will organize the Workshops in accordance with
the NHCA Workshop Time Schedule and provide a computer pre-loaded with their
Workshop slides. Workshop presenters have the option to make their slides (and
any supporting materials) available upon request to workshop attendees. A copy
of any physical materials shall also be submitted.
Posters: Posters shall be
electronically submitted to the NHCA Program Task Force within two weeks of the
Conference to be archived prior to presentation to Conference attendees. Poster
Presenters are responsible for arranging to have their poster printed and hung
at the NHCA Conference prior to Thursday at 5pm. Posters should be 36in x48in. NHCA will provide poster boards to display posters at the conference. A copy of any physical
materials shall be submitted.
Important Note: If a presenter fails
to comply with all aspects of the presenter agreement/presenter policy, he/she
may not be allowed to present at the NHCA Conference. If a presenter is unable
to comply due to employer restrictions or some other issue, he/she must notify
the Program Task Force in advance so that an acceptable accommodation can be
worked out prior to the conference.
Policy Agreement: In agreeing to
make this presentation at NHCA, I hereby certify that my slides, my oral
comments, and/or my demonstrations will in no way disparage another individual,
organization, or company. Comparison of products or services will be limited to
graphs or other similar displays of empirical data, and conclusions will be
limited to those data. I hereby understand and agree that if I violate this
policy, I will be subject to NHCA sanctions that are the choice of and imposed
by the NHCA Ethical Practice Task Force, including but not limited to
suspension from making future presentations at NHCA.
Permission Agreement: With your
permission, conference presentations will be posted on the NHCA website, in the
Members Only section, as they were presented at the conference.